- Employment Type: Full time, Permanent working 35 hours a week
- Location: Hybrid · United Kingdom (multiple locations), Manchester · BirminghamTypically 1-2 days per week working from your designated office (one of the locations listed)
- Salary: £33,643 (GBP), final salary pension scheme, generous annual leave, and flexible and hybrid working
- Team: Midlands
- Seniority: Junior
- Closing: 9:00am, 19th Jan 2026 GMT
Overall Purpose of the role
You will be providing full PA support to the Deputy CEO, Places, Engagement & Libraries who leads and oversees the development and implementation of our strategic programmes and who acts as the lead for our Cultural Communities Outcome. This will include the running of the Deputy CEO’s office and programme. You will be managing meetings between the Deputy CEO and key internal and external stakeholders and act as a key contact for the Chairs of our five Area Councils on behalf of the Deputy CEO.
Main day to day responsibilities
You will be providing personal assistance to the Deputy CEO, including proactive email and diary management against competing demands and priorities, ensuring optimal use of time by coordinating meetings and making travel arrangements, ensuring the Deputy CEO is fully prepared for all internal and external meetings, undertaking research and commissioning briefings as necessary.
You will be managing meeting agenda planning on behalf of the Deputy CEO, by proactively liaising with key individuals from across the organisation. You will be servicing and event-managing internal and external business meetings, co-ordinating administrative processes, collating and distributing agendas and papers, minute taking and following-up on actions, and providing support for other committees or groups, as required.
You will be acting as the initial point of contact, drafting correspondence, responding to queries, liaising with internal and external stakeholders, and acting as an advocate for the Arts Council through building effective working relationships. You will be able to make judgements on the requirements and timescales of internal and external stakeholders in order to advise the Deputy CEO on the appropriate prioritisation of her work, brief her on developments and forward plan accordingly. You will also, in return, be able to manage expectations and set expectations for delivery with these stakeholders.
You will support the planning and monitoring of the Cultural Communities Outcome in our Let’s Create delivery plan. This will involve close working with individual project leads, ensuring reporting deadlines are fulfilled and risk monitoring. You will also work as part of the national Strategic Partnerships and Place team assisting with stakeholder communications, business meetings, drafting documentation and tracking actions.
You will work closely with the Executive Assistant to the Deputy CEO, Arts & Culture to ensure you are able to provide cover for one another during busy times and periods of leave.
You will combine your ability to plan and prioritise with a flexibility and curiosity to work beyond this area of work, contributing to areas outside of your day-to-day responsibilities.
You will contribute to the organisation’s commitment to diversity and its implications for the arts and culture, promoting a diversity perspective in all aspects of the post’s objectives and activities.
You will contribute to a positive working culture in the organisation by taking a proactive approach to learning, responding to change, inclusive practice, and environmental responsibility. ·
You will reflect the Nolan Principles of Public Life and the Arts Council’s values with a commitment to equality, diversity, and inclusion.
