Administrator, Everyone Here

Deadline: Monday 19 May 2025, 10am

Fixed-Term Contract | 2 days/week (0.4 FTE) | £12,800 per annum (£32,000 pro rata)
Contract Duration: 12 months (June 2025 – May 2026)
Location: West Cumbria (occasional remote working)

About Everyone Here (West Cumbria’s Creative People and Places)

Everyone Here (hereafter, EH) is the CPP project for Allerdale and Copeland, West Cumbria (2023-2026). EH has implemented a radically inclusive process to gather the opinions of under represented people across the region in their initial phase of funding. The project team’s commitment to enable citizen-led decision making through a Citizens Jury model, will now be integrated into everything that we do from governance and commissioning to operational delivery, action research and evaluation. The project has been developed to embed governance principles and deliberation as creative activity, our plan is to work with communities as an artistic programme of democratic programming.

Everyone Here’s methodology to ensure community empowerment and voice includes the following elements:

• Inclusive and empowering governance process – adaptation of Citizens Assembly model to arts and cultural context, giving communities more control through decision-making and participatory budgeting.
• Co-creation: Develop arts and cultural events and activities with communities reflecting West Cumbria’s unique circumstances, perspectives and requirements based on the information gathered from the community during Jury for Joy and other satellite events such as Local Leaders, Youth Jury for Joy and Green Spaces.
• Building capacity: identifying community leaders and local creative and cultural activity and provide support to amplify their efforts and boost participation.
• Asset-based approach: Value the experience of West Cumbrians and build on the assets and infrastructure that are already here. We have through our first cycle mapped and engaged cultural and creative groups delivering activities (see attached business plan) and developed relationships with organisations including Rosehill, Prism Arts, Florence Arts, and Theatre by the Lake, The Centre at Maryport to widen access and build on their ACE-funded activity. This will include programming events and seasons at Theatre by the Lake and Rose Hill Arts Centre respectively.
• Involve and include the community: Include a variety of people in the project, not just those who are most vocal or have the most resources, positively target under-represented groups. Collective action strengthens peoples’ voices and a sense of place and belonging.

• Action research – we have embedded an innovative model of Community Evaluation using arts based methods to inform our approach to action learning.
• Partnering with public bodies and community stakeholders: Work with a range of organisations to maximise and coordinate efforts to empower communities. We are working in deep connection with University of Central Lancaster as learning partners to develop slow thinking with and alongside regional and national networks that will inform the west cumbrian experience directly.
• Ambition and Excellence – ensuring excellence and relevance in how we include and engage people in the project and within the creative and cultural experiences developed. We will do this through the expertise, knowledge and connectivity of our delivery team who have local, national and international experience of world leading arts and creativity.

EH is the first CPP nationally to co-opt the existing methods of citizens assemblies and citizens juries and apply them within an arts and cultural programme context. We have worked with experts Citizens in Power, to develop our innovative ‘Jury for Joy’ model, a long-term sustainable decision-making structure for West Cumbria that is responsible for our programming budget. The pool of potential jury members was determined through a sortition process.  Jury for Joy members (currently 22 members) were selected using attitudinal and demographic sampling to ensure that they are broadly representative of the wider population, this was undertaken by Sortition Foundation the country’s leading experts in democratic sortition. The Jury meet twice a year with ongoing go-see visits and remote check-ins.

About the Role

We’re looking for a skilled and motivated Administrator to join our small but ambitious team.

Working closely with the General Manager, Artistic Director and wider team, you’ll support the smooth and efficient delivery of the programme. You’ll provide high-quality admin across financial processes, team coordination, communications, reporting, and events.

This role is ideal for someone who is values-led, collaborative and proactive – and who takes real satisfaction in good systems, clear information, and helping things run well.

Key Responsibilities

General Admin & Coordination

• Maintain and update project files, contact lists and records
• Organise internal team meetings and take minutes
• Support with booking travel, accommodation and venues for events

Financial Administration

• Process and log invoices, expense claims and payments using Xero
• Support payroll and freelance contracting processes
• Assist with basic budget tracking and reporting

Comms & Documentation

• Assist in managing email inboxes and online systems (e.g. Office365, Mailchimp, Xero)
• Support website and newsletter updates
• Format reports and presentations for stakeholders and community partners

Governance & Evaluation

• Provide administrative support to Jury for Joy and Consortium meetings (e.g. invitations, access needs, catering)
• Collate feedback and survey data for reporting purposes
• Ensure good filing and archiving systems are in place

Who We’re Looking For

You don’t need to tick every box – we encourage applications from people with a wide range of backgrounds and experiences.

You might be the right fit if:

• You have strong administrative experience, ideally within a creative, community or not-for-profit setting
• You’re confident using online systems such as Office365, Xero, Zoom and Mailchimp
• You are highly organised, reliable and proactive
• You’re an excellent communicator – both in writing and in person
• You care about inclusive, community-led arts and culture

Desirable (but not essential):

• Experience working in West Cumbria
• Familiarity with Arts Council reporting or funding environments
• Lived experience of West Cumbria (Allerdale and Copeland area), being working class, disability or experiencing barriers to access.

Contract Terms

• Type: Fixed-term contract (PAYE)
• Duration: 12 months (June 2025 – May 2026)
• Time: 2 days per week (0.4 FTE)
• Salary: £12,800 per annum (pro rata of £32,000 FTE)
• Location: Based in Whitehaven with flexibility for remote working

How to Apply

Please complete our short application form by Monday 19 May 2025, 10am.
You can choose to apply in writing or by submitting an audio or video file.

We actively encourage applications from people who are:

• From or currently living in West Cumbria (Allerdale and Copeland area)
• Working class
• Disabled or have experience of barriers to access

If you have access needs and would like to talk to us about the process, please email unique@everyonehere.org

Interviews will take place w/c Monday 9 June.