Join our team to provide project support for the team of Producers and Event Managers across a busy programme of live and broadcast projects for MIF25!
Closing date – 09 March 2025
Interview date – w/c 17 March 2025
Salary – £26,208 per annum (Manchester Real Living Wage)
Please feel free to contact us at recruitment@factoryinternational.org if you require any support in completing your application.
Producing Administrator (MIF25) Job Pack – download here
Producing Administrator (MIF25) Application questions – download here
Please note this is a fixed term role until end of September 2025
The Producing Administrator sits within the Producing and Programme department and provides project support for the team of Producers and Event Managers across a busy programme of live and broadcast projects in Aviva Studios, online and on international tour – with a focus on MIF25.
The key responsibilities for the Producing Administrator (MIF25) include;
- Undertake project coordination to ensure that all relevant project information is collated, up-to-date and filed to meet FI requirements/processes. Utilising FI’s databases including Artifax and Spektrix, leading on documentation management for key info such as schedules, risk assessments, contact sheets etc
- Acting as a consistent point of contact regarding assigned projects for FI internal stakeholders, collating and distributing information about productions to internal teams including Audiences, Ticketing and Technical to support cross-organisational working, minimising communication gaps and ensuring project timelines run smoothly
- Facilitating & coordinating site visits, auditions, workshops, rehearsals etc for our programme of live and digital activity as required, with duties including identifying & booking venues, sourcing equipment, liaising with suppliers, artists and partners, and providing on-the-ground support
- Representing FI as part of external creative teams, developing relationships with partner organisations, co-producers/co-commissioners and key creative/artists to achieve strong, collaborative working practices
- Supporting practical, on-the-ground event delivery and online delivery for broadcast projects, and when appropriate, event managing small, one-off events
- Collaborating with Artist Liaison to establish travel, accommodation and subsistence requirements for artists and support communication about confirmed arrangements
- Coordinating financial processes, including processing of invoices, float reconciliations, raising purchase orders, tracking payments and communicating these with suppliers/contractors, and supporting Producers on budget reconciliation
- Working with Producers and Event Managers to draft a range of production and consultant contracts using existing templates and ensuring all processes and guidance is followed
- Supporting the Producing and Programme team with research and general administrative support (incl meeting & event support, travel booking), and contributing to the ongoing development of departmental processes
- Supporting onboarding of freelancers, including training new staff in finance systems and FI databases, e.g. Access FinOps and Spektrix
The person specification for the Producing Administrator (MIF25) are;
ESSENTIAL
- Excellent organisational and communication skills with good attention to detail and the ability to consistently meet deadlines.
- Financial and computer literacy and enthusiasm and aptitude for learning new systems and processes
- Ability to work on own initiative and manage workload, multitask and prioritise appropriately
- Proactive and flexible approach and a positive and enthusiastic attitude
- Ability to work calmly under pressure
- Confidence to liaise with internal and external stakeholders, with ability to develop & maintain positive relationships with others.
- Commitment to championing representation and inclusion at every level of the organisation with a proven ability to work with people from a wide range of backgrounds
DESIRABLE
- Experience of working in an administrative role within the cultural sector
- Knowledge of or interest in a variety of artistic or cultural forms
- Enthusiasm for training, mentoring and support of emerging talent
When applying please do not rely solely on ChatGPT/AI software for your answers as it may not fully reflect your skills and experience and how they align with this role and we may decide to discount your answer if we believe it is solely generated by AI.
- Department: Producing
- Locations: Aviva Studios
- Yearly salary: £26,208