Executive Assistant, Liverpool’s Royal Court

Executive Assistant Job Description

Mission: To be known throughout the UK as a leading producer of quality theatre and inspiring engagement programmes for non-traditional theatre audiences. To be known regionally as ‘The People’s Theatre’ creating high quality culture by, with and for everyone.

Purpose: We bring joy and laughter to people by putting real Liverpool lives on stage, presenting our work in a unique way to engages non-traditional theatre audiences.

Core Values:
Liverpool’s Royal Court
Discovers and nurtures Liverpool talent on stage and off
Creates high quality, made-for-audiences entertainment
Includes all audiences, especially non-arts attenders
Shows the best of Liverpool to the world

Executive Assistant
 Duration: Permanent
 Salary: £18,000 – 23,000 per annum
 Working Hours/Pattern: 35 hours per week. Monday to Friday, 10.00 – 6.00 hours. Flexible working arrangements will be considered.
 Annual Leave: 25 days per year plus bank holidays
 Location: Liverpool’s Royal Court Theatre, 1 Roe Street, Liverpool, L1 1HL

About this role:
This is a vital role in the organisation, calling for a high calibre person who can provide administrative, secretarial and financial support to the Senior Management Team and Board of Trustees.

Duties will be wide and varied ranging from governance, committee and meeting servicing, diary management, general financial duties, health and safety responsibities and general administration. It requires a resilient individual who can both serve others and act on her/his own initiative, using common sense and discretion, while working to tight deadlines and the highest standards.

This role could be for you if you if you:
 Want to learn about and understand an organisation at the most complex levels
 Are highly organised and able to organise others
 Are good at prioritising and working under pressure
 Can bring a flexible approach to standard systems and procedures
 Can look for innovative solutions to problems

Key Responsibilities:
 Provide organisational, administrative and secretarial support to the Senior Management Team and Board of Trustees including complex diary management
 Attend meetings with the Chief Executive, Executive Producer and Producer
 General management of the busy, main theatre office with responsibility for stationery and other office supplies
 Take responsibility for all correspondence with Companies House, The Charities Commission and for more general compliance and governance matters
 Be responsible for health and safety policies and administration for the theatre and theatre building including running regular H&S committee meetings and preparing reports for the Senior Management Team and Board of Trustees
 Be responsible for general administration including insurance policies, venue premises, data protection and PRS
 Update the Filemaker database system
 Look after internal room booking requests and coordinate and minute the weekly building use meetings and ensure all HOD’s are informed about forthcoming activities taking place in the building
 Be available for occasional evening and weekend work
 Any other duties that may be required as part of the role as requested by the Senior Management Team

Person specification:
Essential:
 Good sense of humour
 Share the ethos and values of the theatre
 Excellent communication skills, both verbal and written and for a wide range of people at different levels of seniority
 Good listener and able to precis complex information
 Has the ability to use own initiative, can demonstrate practical common sense, and work independently without supervision
 Has emotional intelligence and emotional resilience
 Good at prioritising
 Able to bring a human approach to implementing policies and procedures
 Understand the necessity of dealing carefully, and within data protection legislation, with confidential matters, including handling both personal and business-critical information
 Perform consistently well whilst managing a diverse and, at times, extremely busy, workload across flexible working hours
 Basic knowledge of IT systems and networks
 Competent and experienced with Microsoft and CRM database package
 Is able to hold a DBS disclosure certificate

Desirable:
 Experience of diary management
 Experience of Board and Senior Management servicing
 Qualifications in or good knowledge of Health and Safety legislation and requirements.
 Degree or equivalent relevant professional qualifications
 Experience of managing/overseeing the work of others
 Experience of Microsoft and CRM database systems
 Experience of charity governance requirements

How to Apply

Note. Please do not just send in a CV. We will only consider applications that adhere to the following process:

Visit www.royalcourtliverpool.com/jobs where you will be able to view the job description, recruitment pack and download an application form. Please complete the application form and submit to iain@royalcourtliverpool.com

Deadline for applications: 5pm on 26th March 2018

Selection Process: Successful applicants will be invited to attend a panel interview and you will be required to complete a selection task which will be sent to you in advance of the interview.

It is expected that the interview will be held w/c 3/4/2018

A high volume of applications may make replies to everyone impossible. If you have not heard from us by 3/4/2018, then unfortunately your application has been unsuccessful.

Role to start as soon as possible