Volunteer Coordinator, Independents Biennial 2018 – Art in Liverpool C.I.C.

Deadline: 14th April 2018
Interviews: 20th April 2018
Hours: 46 days, May-October 2018 (working between 1-4 days per week)
Fee: £4,428.00 (£12 per hour)
Start date: asap

Art in Liverpool are running the Independents Biennial 2018 between July and October 2018. We are now looking to appoint a Part-Time Volunteer Coordinator to support the delivery of the festival.

Independents Biennial is focussed on bringing contemporary visual art to audiences around the city region on the fringe of Liverpool Biennial, celebrating the artistic talent that lives and works in the North West. With exhibitions and events planned to take place around the entire Liverpool City Region this is a key role, coordinating the recruitment, movement and development of volunteers within the festival.

Working two days a week, from home, or Art in Liverpool’s city centre office base, the successful applicant will be responsible for recruiting around 30 new volunteers during the festival, arranging their travel and expenses, and supporting their active development. Part of the role is working with volunteers to understand what can be done to support their development, whether it is as artists, writers or otherwise, and what Art in Liverpool can continue to do to work with them beyond the festival.

Delivering continuation of the role itself is key to the position, so experience of project evaluation would be useful, ensuring results are clearly communicated to current and future funders.

(Full details of the role responsibilities, and application criteria are copied below)

The role of the Volunteer Coordinator is available between April and October 2018 as a temporary position, with the potential to extend the contract subject to further funding.

If the successful applicant does not have access to the appropriate software or hardware, we can provide company equipment for the duration of the project. Art in Liverpool hope to build a team that represents the diversity of the region, so we encourage applications from all areas of the community.

To apply, please send an up to date copy of your CV, along with a cover letter outlining your suitability for the role, to independents@artinliverpool.com by 9am on Saturday 14th April

Role responsibilities:

  • Recruiting up to 30 volunteers
  • Working with volunteers and colleagues to develop volunteer opportunities and support programme
  • Deliver volunteer support
  • Coordinate expenses, sign off receipts
  • Project evaluation
  • Writing and editing in relation to the role
  • Travelling between festival venues between June and October 2018

Consider the following criteria, on which our decisions will be based:

(E) Essential, (D) Desirable


  • Basic Adobe Photoshop skills to support ongoing festival work (E)
  • Video editing to support ongoing festival work (D)
  • MS Office – particularly Word & Excel to produce reports, presentations and evaluations (E)
  • Social Media to keep track of and share information from volunteer invigilators, and spread the word about the work of the volunteer team (D)
  • Writing & Editing Copy. Part of the project will be to support volunteers in getting articles published, so editing their writing for readability will be an important part of the role (D)
  • Basic online administrative skills would be helpful in assistant with ongoing project work (D)
  • Proven evaluative skills (E)


  • Safeguarding, particularly relating to volunteers in public facing roles (E)
  • Expenses management, managing pre-paid expenses, and budgeting for receipts expenses (E)
  • Travel in LCR, as accessing and understanding public transport is an important part of the festival (D)
  • An understanding of current diversity agendas and issues in the Liverpool City Region (D)
  • A familiarity with, and interest in, cultural organisations around the Liverpool City Region LCR (D)
  • Knowledge of arts funding and an understanding of funding targets where volunteers are concerned (D)


  • Volunteer recruitment (E)
  • Volunteer management (E)
  • Expenses management (E)
  • Working in a volunteer role in the arts (D)
  • Remote working – from home (D)

To apply, please send an up to date copy of your CV, along with a cover letter outlining your suitability for the role, to independents@artinliverpool.com by 9am on Saturday 14th April