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Finance Assistant, Manchester International Festival

Finance Assistant, Manchester International Festival

  • 19th February 2017
  • Full time
  • Paid (£15k-20k)
  • David Fox

To Apply for this role please follow the instructions on our website carefully,

The main responsibilities of the role will be:
•    Logging all purchase invoices and distributing to budget holders.
•    Tracking the progress of purchase invoices through authorisation and payment processes.
•    Creating new and maintaining the existing Creditors accounts in the accounting system (Sage).
•    Preparing batches of authorised purchase invoices for import into Sage.
•    Retrieving relevant invoices due for payment, based on Aged Creditors report and the invoice log.
•    Regular reviews of supplier statements and reconciliations to Sage records and Aged Creditor reports.
•    Assisting with artist and supplier payment runs (e.g. compiling lists of payees from Artifax).
•    Keeping Artifax up-to-date regarding payments to contractors and performers.
•    Maintaining the purchase invoices log and other relevant records up-to-date.
•    Recording and tracing financial transactions on Sage as required.
•    Preparing supplier information and reports from Sage and other sources, as and when required.
•    Dealing effectively with telephone and other enquiries and taking messages.
•    Keeping in order electronic and paper filing of finance documents (e.g. Purchase invoices; Aged Creditor listings; supplier statements).
•    Providing information to other staff as required. Assisting with maintaining other logs of financial information, e.g. gift-aid donations, issued cash floats, self-employment forms and FEU information, as and when required.
•    Assisting with checking expenses, visa credit card and petty cash claims and preparing them for import into the SAGE accounting system, as and when required.
•    Assisting with preparation of payroll information and associated documentation, as and when required.
•    General assistance to the Head of Finance and Finance Coordinator as and when required.